Data Dictionary

General Fields

Field Name / Field Group		Resource Types	Grouped	Controlled Vocab	Multiple Allowed	Description	Example
Basic Information (High-level information about the nature, type, and location of the resource.)
Title		ALL				A descriptive (or formal) title for the project or information resource. For maximum utility, full titles should be used instead of acronyms. Poor titles include “dataset,” “coding sheet.”	Cibola Archaeological Research Project Faunal Database.
Year Created		ALL				Four digit year - If your resource does not have a date published, please use the year the image was taken, or document was created.	1966, 2005
Description		ALL				A brief summary or abstract (200-300 words) of the project or information resource (or alternative process) from which the data collection arose
Project Name		All except for projects.				The project to which the resource belongs	The Archaeology of Kennewick Man, Rudd Creek Archaeological Project
Status		ALL		YES		A piece of administrative metadata that controls the resource’s status within the archive	Options are: ACTIVE DRAFT (not available to public) FLAGGED (has issue) DELETED
Publisher		All except for projects ( thesis / dissertation & presentation)		YES		The name of the document publisher	Alta Mira Press
Publisher Location		All except for projects ( thesis / dissertation & presentation)				The location of the publisher	Lanham, MD
File Information
	File					The file you are uploading
	Description					The description of the file
	Date					The Date the File was created
	Access Restrictions					PUBLIC – viewable and downloadable by any logged in user EMBARGOED – will be public after a specified period (6 months, 1 year, 2 years, and five years) CONFIDENTIAL – useful for files that have site locations, will never be made public automatically.
Author / Creator (Names of individuals and institutions who contributed to the resource. This category repeats as a group of fields.)
Person
	First Name	ALL	YES			The first name of the creator - Middle names and initials should also be included here	Robert, James T., Abe Graham
	Last Name	ALL	YES			The last name of the creator
	Email	ALL	YES			The last known contact email for the creator
	Affiliated Institution	ALL	YES			The last known institutional affiliation for the creator
	Role	ALL	YES	YES		The role that the creator performed for the resource (see Resource Creator Roles for list and definitions)
Institution
	Institution Name	ALL	YES			The name of the institution
	Role	ALL	YES	YES		The role that the institution performed for the resource (see Resource Creator Roles for list and definitions)	Author, editor, translator
	Email	ALL				The Email Address for an institution
Identifiers - Item Specific or Agency Identifiers (This category repeats as a group of fields)
Identifier Name		All except coding sheets and ontologies	YES			Name of any agency or project identifier	ASU Accession Number, Smithsonian Trinomial, TNF Project Code
Identifier Value		All except coding sheets and ontologies	YES			A list of the specific identifiers known for the resource	45WH53, AZ U:15:2
Investigation Types (A list of the investigation types relevant to the resource. Select the investigation types that most closely correspond to the nature of the effort that produced the project or information resource.)
Keywords		ALL		YES			Archaeological Overview, Site Stabilization, Research Design/Data Recovery Plan
Site Information (The names, types, and other information about the sites.)
Site Name		All except coding sheets and ontologies			YES	A list of the site names associated with the resource - If the project or information resource is primarily focused on one or a few sites, list relevant site names or numbers (e.g., AZ Q:4:13(ASM); Hinkson Site) that would help a user locate the digital object.	Ridge Ruin, Broken Chal Site, Woodstock Farm
Site Type		All except coding sheets and ontologies		YES	YES	A list of the site feature types associated with the resource	Domestic Structure:Settlement:Encampment, Archaeological Feature:Midden:Shell Midden
Additional Keywords		All except coding sheets and ontologies			YES	A list of user-submitted site type keywords not found in the controlled fields
Material Types (A list of the artifact material types collected or analyzed for a project or specifically reported, analyzed, assayed, or otherwise described for an information resource.)
Material Types		All except coding sheets and ontologies		YES	YES	A list of controlled artifact material types.	Ceramic, Fauna, Ground Stone, Glass
Additional Material Types					YES	A list of user-submitted material types
Cultural Terms (Keywords listing the past societies associated with artifacts and features mentioned in the resource.)
Cultural Term		All except coding sheets and ontologies		YES	YES	A list of the archaeological "cultures" associated with the resource	PaleoIndian:Folsom, Woodland:Middle Woodland, Historic:Chinese American
Additional Cultural Terms		All except coding sheets and ontologies			YES	A list of user-submitted cultural keywords not found in the controlled fields
Temporal Coverage (The time period spanned by the resource.)
Coverage Dates		All except coding sheets and ontologies	YES		YES
	Date Type	All except coding sheets and ontologies		YES		The kind of date - This will determine if negative dates (e.g. -1150) are interpreted as B.P. or BCE.	Calendar date, radiocarbon date
	Start Date	All except coding sheets and ontologies				Earliest date affiliated with the resource - Only integer values are allowed	-1800, 1873
	End Date	All except coding sheets and ontologies				Latest date affiliated with the resource - Only integer values are allowed	-700, 200
	Description	All except coding sheets and ontologies				A description listing any pertinent information for the dates	"Date taken from charcoal samples. 2 sigma confidence interval."
Temporal Terms		All except coding sheets and ontologies			YES	A list of temporal terms relevant to the resource	Instrumental Neutron Activation Analysis
General Keywords (A list of any useful keywords not found in other categories (i.e., not covered by investigation type, site type, site name, culture, material, temporal or geographic terms) that would assist a user in identifying the project or information resource as one of interest.)
Keyword		All except coding sheets and ontologies					Instrumental Neutron Activation Analysis
Spatial Terms (A description of the geographical area covered by the resource.)
Geographic Keyword		All except coding sheets and ontologies			YES	A list of geographic terms that would help a user identify the project or information resource as one of interest	Death Valley, Kauai, Colorado Plateau, Lower Illinois River Valley
Coordinates		All except coding sheets and ontologies	YES			Identify the approximate region of this resource by clicking on "Select Region" and drawing a bounding box on the map	Note: to protect site security, tDAR obfuscates all bounding boxes, especially bounding boxes smaller than 1 mile. The 'edit' view will always show the exact coordinates.
	Latitude (max)	All except coding sheets and ontologies				Maximum latitude of area related to the resource	049°23'48, 53 08 50N, -73.9864
	Latitude (min)	All except coding sheets and ontologies				Minimum latitude of area related to the resource	043°54'49, 43 54 49N, 43.9136
	Longitude (max)	All except coding sheets and ontologies				Maximum longitude of area related to the resource	121°58'13, 121 58 13N, -121.9703
	Longitude (min)	All except coding sheets and ontologies				Minimum longitude of area related to the resource	123°23'54, 123 23 54W, -123.3983
Resource Provider (The institution authorizing tDAR to ingest the resource for the purposes of preservation and access.)
Resource Provider		All except coding sheets and ontologies					National Park Service
Individual & Institutional Roles (The names of individuals and institutions affiliated with the resource. This category repeats as a group of fields.)
Individual
	First Name	All except coding sheets and ontologies	YES			First name of the affiliated person - Middle names and initials should also be included here	Robert, James T., Abe Graham
	Last Name	All except coding sheets and ontologies	YES			Last name of the affiliated person
	Affiliated Institution	All except coding sheets and ontologies	YES			The last known institutional affiliation for the affiliated person
	Email	All except coding sheets and ontologies	YES			The last known contact email for the affiliated person
	Role	All except coding sheets and ontologies	YES	YES		The role that the affiliated people performed for the resource (see Resource Creator Roles for list and definitions)	Contact, contributor, field director, lab director, principal investigator, project director, landowner, sponsor
Institutional
	Institution Name	All except coding sheets and ontologies	YES			The name of the affiliated institutional
	Role	All except coding sheets and ontologies	YES	YES		The role that the affiliated person performed for the resource (see Resource Creator Roles for list and definitions)	Contact, contributor, field director, lab director, principal investigator, project director, landowner, sponsor
Source & Related Comparative Collections (Collections of artifacts, documents, and other information referenced in the resource.)
Source Collection		All except coding sheets and ontologies			YES	A list of the source collections drawn from a published or unpublished work - If the information resource or project analyzes, depicts, or reports on a collection of artifacts or other materials, provide the source collection's accession numbers or other information identifying the specific collection	Anthropology Collection: Museum of Northern Arizona, Projectile Points Type Collection: Illinois State Museum, Harvard University Peabody Museum of Archaeology and Ethnology Archive Accession Number XXXX-XX
Related Comparative Collection		All except coding sheets and ontologies			YES	A list of the comparative collections drawn from a published or unpublished work. If the information resource includes identifications that rely on a comparative collection, e.g., of fauna or ceramic types, provide information identifying the comparative collection	Arizona State Museum Ceramic Type Collection.
Notes (Notes that help clarify certain aspects of the resource. For example, a "Redaction Note" may be added to describe the rationale for certain redactions in a document. This category repeats as a group of fields.)
Note Type		All except coding sheets and ontologies	YES	YES		The type of note	General note, redaction note
Note		All except coding sheets and ontologies	YES				"Some images and text were redacted from this document to protect confidentiality of site locations."
Access Rights (A list of users who can edit a document or related metadata. This category repeats as a group of fields.)
Individual
	First Name	All except coding sheets and ontologies	YES			First name of the user - Middle names and initials should also be included here	Robert, James T., Abe Graham
	Last Name	All except coding sheets and ontologies	YES			Last name of the user
	Email	All except coding sheets and ontologies	YES			The last known contact email for the user
	Institution Name	All except coding sheets and ontologies	YES			The last known institutional affiliation for the user
	Permissions	All except coding sheets and ontologies	YES	YES		The level of permission granted to the user	modify record

Document Fields

Field Name / Field Group	Document Types	Controlled Vocabulary	Description	Example
Basic Information (High-level information about the nature, type, and location of the resource.)
Document Type	All	YES	Identifies the type of document	Book/Report, Book Chapter/Section, Journal Article, Thesis/Dissertation, Conference Presentation, Other
Book Title	Book Chapter/Section		Title of the book where the document appears	Archaeology & Cultural Resource Management: Visions for the Future
Journal Title	Journal Article		Title of the journal where the document appears	American Antiquity
About Your Document (Identifier numbers, length, and origin information about the document)
DOI	ALL		“Digital Object Identifier.” The unique identifier for an electronic document	doi:10.1006/jasc.2002.0810
ISSN	All but other		International Standard Serial Number, an eight-digit number assigned to many serial publications	09527648 0952 7648, 17431700
ISBN	Other		International Standard Book Number, a unique numeric commercial book identifier	0816513139, 978-0816513130
Language	ALL		Select the language in which the document is written	English, Spanish, French, German, Dutch, Multiple, Chinese, Cherokee, Turkish
URL	ALL		“Uniform Resource Locator” (web address)	http://www.nps.gov/archeology/kennewick/
Edition	Book/Report, Book Chapter/Section, Other		The edition of the book or larger resource where the document appears	2nd Edition.
Series Title	Book/Report, Book Chapter/Section, Other		The title of the series in which the document appears	Routledge Studies in Archaeology
Series Number	Book/Report, Book Chapter/Section, Other		The series number of the resource in which the document appears	8
Volume	Journal Article, Other		The volume in which the document appears	9
Issue Number	Journal Article, Other		The issue number of the resource in which the document appears	4
Start Page	Book Chapter/Section, Journal Article, Other		The page where the document begins	278, ii
End Page	Book Chapter/Section, Journal Article, Other		The page where the document ends	360
Institution Name	Thesis/Dissertation		The institution affiliated with the thesis/dissertation	Western Washington University
Department	Thesis/Dissertation		The institution department affiliated with the thesis/dissertation	Anthropology Department
Conference	Conference/Presentation		Name of the associated conference	2011 Society for American Archaeology Meeting
Conference Location	Conference/Presentation		Location of the associated conference	Sacramento, CA
Copy Location	ALL		Actual physical location of a copy of the document, e.g. an agency, repository, or library	Arizona State University: Hayden Library

Image Fields

Field Name / FIeld Group	Resource Type	Description	Example
Basic Information (High-level information about the nature, type, and location of the resource.)
Storage Location	Images	Actual physical location of a copy of the image, e.g. an agency, repository, or library	Arizona State University: Hayden Library

Coding Sheet/Ontology Fields

Field Name / FIeld Group	Resource Type	Controlled Vocabulary	Description	Example
Category & Sub-Category	Coding Sheet/Ontology	YES	Identifies the category or subcategory of the data the coding sheet/ontology refers to	See full list of categories and subcategories

Geospatial Fields

Field Name / FIeld Group	Resource Type	Controlled Vocabulary
Spatial Reference System ID / Projection	Geospatial	NO
Currentness and Update Information	Geospatial	NO
Map Source	Geospatial	NO
Scale	Geospatial	NO

Sensory Data Fields

Field Name / FIeld Group	Multiple Allowed	Description	Example
Basic Information (High-level information about the nature, type, and location of the resource.)
Object / Monument Number		The ID number or code, if applicable, of the object or monument
Survey Information (Description of the survey event that resulted in the sensory data.)
Survey Begin		Beginning date of survey	08/04/2009
Survey End		Ending date of survey	08/13/2009
Conditions		The overall weather trend during survey	Sunny, Overcast, Indoors
Scanner Details		The details of the instrument(s) with serial number(s) and scan units	Konica Minolta VIVID 9i; mm;Serial No: 1001198
Company Name		The details of the scan company and scan operator name	Center for Advanced Spatial Technologies, Duncan McKinnon
Data Resolution		The estimated data resolution across the monument or object	0.378
Count of Scans		The total number of scans	13
Turntable Used		Indicates if a turntable was used for this survey	"Yes"
Planimetric Map Filename		The image name, if applicable
Control Data Filename		The control data filename, if control data was collected
RGB Capture Information		Information about how the RGB (color photograph) information was collected - specify whether the imager was an integrated or external unit, and the nature of any additional lighting system used, if applicable	"The VIVID 9i uses internal RGB capture. A three point lighting system was used to illuminate the object from the top and from both sides; this minimized shadows on the object. Each light in the system had 1-3 white light (5000k) flicker free fluorescent bulbs. The number of bulbs that were used to illuminate each artifact varied depending on ambient light conditions and object color."
Description of Final Datasets for Archive		A list of the datasets that will be archived (include file names if possible)	"Original scans, registered dataset, premesh dataset, mesh dataset, decimated mesh dataset, images"
Scan Information (Information about the name and nature of the scan file and any transformations applied to the resource.)
Filename		The name of the scan file. A suggested filename for original raw scans for archiving is in this format: ProjectName_scan1.txt	Ark_HM_0533_08.txt
Object/ Monument Name		The name of monument or object being scanned	Ark_HM_0533
Date		The date that the object/monument was scanned (mm/dd/yyyy format)	06/16/2011
Resolution		The fixed resolution or data resolution at specific range	0.378
Number of Points		The number of points generated in scan
Transformation Matrix		The name of the transformation matrix used in Global Registration. Suggested file name: ProjectName_scan1_mtrx.txt	Ark_HM_0533_mtrx_11
Matrix Applied		Indicates if a transformation matrix has been applied to the archived scan	"Yes"
Scanner Technology			Time of Flight, Phase-Based, Triangulation
Scan Notes		Additional notes related to this scan
Image Information (This section specifies information about reference images included with this resource. The category repeats as a group of fields.)
Name	YES	The filename of the reference image	Ark_HM_0533_03.jpg
Description	YES	Description of the image	"Image of Hampson Object Ark_HM_0533, A jar decorated with punctations while the lower half is plain"
Registration Information (Description of methods and filenames used to align the points)
Dataset Name		The filename for the dataset. A suggested naming structure for registered dataset for archiving is: ProjectName_GR.txt	Ark_HM_0533_GR.txt
Registration Method		A brief description of the methods used to register the point cloud	“Individual scans were aligned using N Point pairs”
Registration Error		The total RMS error from global registration in scan units	0.062
Number of Points in File		The total number of points in final registered point cloud	915,915
Mesh Information - Pre-Mesh
Dataset Name		The filename. A suggested naming convention for the polygonal mesh dataset is *ProjectName_origmesh	Ark_HM_0533_GRE.txt
Number of Points in File		The total number of points in the edited premesh point cloud	431,339
Processing Operations			Overlap reduction, Smoothing, Subsampling, Color Editions
Point Editing Summary		A description of major editing operations (i.e. overlap reduction, point deletion, etc.) that have been performed on the dataset	"Overlap reduction was computed in Polyworks software. Following overlap reduction, floating data points were also deleted. Data remnants from overlap reduction were also deleted."
Mesh Information - Polygonal Mesh Metadata
Dataset Name		The filename. A suggested naming convention for the polygonal mesh dataset is *ProjectName_origmesh	Ark_HM_0533_hi.obj
Number of Triangles		The total number of triangles in the mesh file	634,816
Adj. Matrix		The transformation matrix filename, if applicable
Processing Operations		A list of any processing operations performed on the Polygonal Mesh	RGB color included, Data Reduction, Holes Filled, Smoothing, Color Editions, Healing/De-spiking
Additional Processing Notes		Additional notes about the mesh
Mesh Information - Decimated Polygonal Mesh Metadata/TriangleCounts
Mesh Name		The file name. A suggested naming convention for the decimated polygonal mesh dataset is ProjectName_decimesh_50pcnt for decimated mesh e.g. by 50%	Ark_HM_0533_lo.obj
Number of Original		The total number of Decimated Triangles	634,816
Number of Decimated		The total number of Decimated Triangles	25,000
Processing Operations		A list of any processing operations performed	RGB Color Included